True Time Flyers (for Employees who log in/out)

Time tracking transactions enable you to document the time an employee worked on a particular day. You can also create a Time Tracking Transaction for when an employee went on a break, to lunch, or worked out of office. For example, Greg would have a time tracking transaction for clocking in to work at 8 a.m., a transaction for taking lunch from 12 p.m. to 1 p.m., and another for working from 1 p.m. until 5 p.m. Your organization determines which employees should be using Time Tracking and the policies to be followed when creating time tracking transactions for those employees.

 

The instructions below document how an HR clerk or manager can enter a time tracking transaction for an employee. However, employees typically enter and update their own transactions throughout the day using Employee Access.

 

 

The Time Tracking area of Employee Access enables you to view and submit your Timesheets. You can submit your timesheet at the end of the work week to indicate how many hours you worked that week in addition to all of your different time transactions, such as breaks and lunches. You must submit your timesheet to ensure you receive payment for the time you worked. You should not submit your timesheet until you have clocked in and clocked out for the days that you worked that week.

 

Employee Access enables you to review the time you have tracked for the week prior to submitting your timesheet to your supervisor for approval. If any time transaction changes are made after a timesheet was submitted, the system automatically denies the timesheet and you must resubmit. Once a timesheet has been fully approved, it becomes read-only, and only payroll staff can make any adjustments from that point on. For example, if the approver did not notice a discrepancy but the payroll staff did, a member of the payroll staff could deny the timesheet and instruct the employee to correct their timesheet and resubmit it.

If you have a timesheet week to submit with comp time, please refer to the "Submitting Timesheet Week with Elective Comp Time in Employee Access" or "Submitting Timesheet Week with Required Comp Time in Employee Access" article in the Help Center.

 

 

 

You can view all unsubmitted timesheet weeks on the Unsubmitted Timesheet Weeks screen. To view this screen, navigate to Menu > Administrative Access > Time Tracking and select Unsubmitted Timesheet Weeks under Features. Unsubmitted employee timesheet week records display details such as the start and end date of the respective timesheet week, the employee's name, Employee Number, status, whether the record was manually edited, and any attachments. These records display details as far back as six weeks, as well as details for the next two weeks.